Facilitation Cheat Sheet
Practical facilitation techniques for meetings, workshops, and group sessions. Draw a random tip for handling energy dips, group dynamics, time management, and decision-making. No sign-up required.
The Time Overrun
When This Happens
The session is running over the allotted time and there are still agenda items remaining.
How To Do It — Transparent Time Renegotiation
- 1.Stop and transparently share the time situation with the group.
- 2.Present options: extend, cut items, or schedule a follow-up.
- 3.Let the group decide — don't unilaterally extend.
- 4.Whatever is chosen, adjust immediately and confirm end time.
What To Say
Quick time check — we have [X minutes] left and [Y items] remaining. I want to be transparent: we won't get through everything at this pace. Here are our options: we can extend by 15 minutes, we can prioritize the remaining items and table the rest, or we can schedule a focused follow-up. What works for the group?
Pro Tip
Never silently run over time. People have other commitments, and exceeding the time box without consent erodes trust in the process.
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